How to Use the LinkedIn Contacts Feature
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Are you looking for a smarter way to stay in touch with your most important business relationships?
What if you could store all of your contacts in one place?
Well now you can with LinkedIn Contacts.
In this article, you’ll
discover how LinkedIn Contacts looks and take a tour through its features.
What is LinkedIn Contacts?
LinkedIn announced the new
LinkedIn Contacts in April.
This new feature brings together all your address books, emails and calendars, and keeps them up to date in one place.
From
these sources, LinkedIn will automatically pull in the details of your
past conversations and meetings, and bring those details directly into
your contact’s profile.
Contacts
hasn’t been rolled out to everyone yet, so you may have to check back later or
join the waitlist.
To see if you have this new feature,
click on Contacts in the top navigation. If you’ve been given access to the new functionality, it will look like the screenshot below.
The first screen in the new LinkedIn Contacts feature.
Manage Your Network With LinkedIn Contacts
From the front page of Contacts, you can easily
add tags and hide or remove a connection entirely.
Perform relationship-management tasks right from the Contacts front page.
Sync Your Contacts and Calendars
You can
sync your email contacts from inside LinkedIn,
as well as from Gmail, Google Contacts, Yahoo! Mail & Contacts,
Outlook Mail and Contacts and the iPhone Address Book. Calendars from
Google, Yahoo! and Outlook are also available for syncing. After the
initial sync, the files update once a day to keep everything current.
If
you have trouble with the sync function, there’s also an option to
import everything. The thing to remember is that if you import, you will
need to do an import again at some time in the future to catch your
latest email contacts when needed.
Refresh your browser and click on Contacts to start exploring.
Send Congratulations Updates
From the left-hand navigation,
click on Your Day and you’ll find that it’s much easier to
see who has good news to share.
This section will alert you to career changes and birthdays in your network, which provides a perfect opportunity to
stay in touch with a quick message.
Look for the cake icon to
wish people a happy birthday, and
congratulate a colleague on a new position or job when you see the briefcase icon.
A great way to stay connected with friends and colleagues.
New Search Functionality
Over on the left side of your screen is the new contacts
Search functionality.
There are several sorting parameters to choose from, including
Connections, Saved, Tags, Companies, Titles, Locations, Sources,
Potential Merges and Hidden.
You can
sort your contacts by several criteria:
where they came from, whether they were imported into LinkedIn some
time ago, by the Outlook contacts you’ve recently added and also by any
apps you may use such as
CardMunch.
LinkedIn allows you to sort your contacts into several different categories.
The image below shows an extra filter functionality that’s now available to
sort your connections by a variety of options.
The additional LinkedIn categories help you better manage your Contacts.
Click on Recent Conversation to
see whom you last chatted with on LinkedIn or
reconnect with someone you haven’t interacted with in some time by clicking on Lost Touch.
Map Your Connections
Do you want to
meet up with potential clients in the city you are visiting next month? Or would you like to
find out who’s near you today?
Sometimes
you’ll want to know where your contacts are located. The Locations
option, in the left navigation of your screen, pops up a handy map that
shows you the geographic locations of your connections.
You can see where all of your LinkedIn contacts are located and zoom into a location you’re interested in.
Curate Information on a Connection’s Profile
Let’s talk about what’s new over on LinkedIn profiles.
Now, when you
click on the profile of your first-degree connections or people you have sent an InMail to, you’ll
see more information about your past correspondence and relationship with them.
There are several places to
make notes and keep helpful details. What you enter is not publicly viewable, so you can
write as much as you need to.
The Relationship tab is especially robust.
You
can now see when you last contacted someone in your network and you can
even add notes, set a reminder and jot down other useful information.
Set Reminders to Stay Connected
Do you need some contact management help? LinkedIn now makes it easy for you to stay connected.
Create a Reminder and set it to alert you in one day, one week, one month or to recur.
Type in what you need to remember and
choose the option that best applies.
This function helps
streamline tasks that are related to your connections.
Set Reminders while viewing a connection’s contact profile.
Store Relationship Details
Store the details of how, when and where you met your connection and who, if anyone, introduced you.
This
is especially useful when you’re following up with a new connection.
You may want to mention specific details or someone’s name that you both
have in common to help set the right context with the person you’re
contacting.
Save notes on how you met for future reference.
View Your Messages
LinkedIn Contacts makes it easy to
manage your networking activities.
If you’ve exchanged messages or an
InMail
with a connection, a copy of the first few sentences of the latest
conversation will be on display to refresh your memory. Click on the
subject line to read the whole message.
Past messages are accessible directly from the Relationship tab.
Share Your Calendar for Better Event Networking
When
you import or sync your calendars, shared calendar events are also
shown. The image below shows a Rotary Changeover event that both my
connection and I are attending. It’s easy for me to
use this information to create a Reminder to find him at the event.
Sharing
your calendars enables LinkedIn to show you when other connections are
attending the same event. Note the options to create a reminder and add
useful notes.
It’s interesting to note that in the image
above, the tags are clearly labeled along the top but they were not on
his profile. This is because this is a second-degree connection.
Go Mobile
You can also stay connected on the go. LinkedIn Contacts is available as a standalone
app for iPhone for U.S. users, so you can
stay in touch with your contacts wherever you work.
With all of these new features, you might want to
expand your LinkedIn marketing tactics and
take full advantage of them thanks to the mobile option.
Your Turn
The new
Contacts feature from LinkedIn creates an easy-to-manage, all-in-one interface for your email databases and LinkedIn connections.
Will this become your contact management tool of preference?
What do you think? Have you tried using Contacts yet? What do you find most helpful? What else would you like LinkedIn to add? Leave your questions and comments in the box below.